Transform Onboarding From Generic Paperwork to Branded, Professional Experience
You need professional onboarding documentation but don’t have design resources, time to create it yourself, or budget for a full branding agency. Maybe you’re using generic templates that don’t reflect your company. Maybe your employee handbook is outdated. Maybe you have no formal orientation presentation at all.
As you scale, inconsistent or unprofessional onboarding materials hurt your employer brand. New hires form impressions based on what you give them—generic Google Docs and copy-pasted templates signal you don’t have your act together. Professional, branded materials demonstrate you’re organized, thoughtful, and invested in employee experience.
Our Custom Employee Onboarding Documentation Service creates polished, on-brand materials that immerse new hires from day one. From orientation presentations to employee handbooks, training decks to email sequences—we design and write everything customized to your company’s voice, brand, and needs.
Perfect for:
- Growing companies with 25-200 employees professionalizing their onboarding
- Startups that have outgrown generic templates and DIY materials
- HR teams without design resources or bandwidth to create materials
- Companies rebranding or updating outdated onboarding documentation
- Businesses wanting consistent, polished employee experience across all materials
What We Create
Orientation & Onboarding Presentations (PowerPoint)
Professional presentation decks for new hire orientation:
Company Overview Module
- Vision, mission, and values presentation
- Company history and story
- Organizational structure and leadership team bios with photos
- Product or service overview
- Market position and competitive landscape
Culture & Team Module
- How we work and team norms
- Communication guidelines and meeting culture
- Remote work practices and expectations
- Diversity, equity, and inclusion commitments
- Employee success stories and testimonials
Role-Specific Tracks
- Department-specific orientation slides
- Role expectations and responsibilities
- Team introductions and key contacts
- Tools and systems overview by department
- First 30/60/90-day expectations
Features
- Fully branded with your logo, colors, and fonts
- Professional design and layout
- Editable PowerPoint format for future updates
- Speaker notes for presenters
- Interactive elements (polls, quizzes) if desired
Interactive Training Decks
Engaging training presentations for specific topics:
Scenario-Based Learning
- Realistic case studies relevant to your business
- Decision-path flows and “what would you do” scenarios
- Best practice examples and common pitfalls
- Role-playing prompts for group sessions
Skills Training Modules
- Software or tool training presentations
- Process walkthroughs with screenshots
- Compliance training (harassment prevention, security, etc.)
- Product knowledge training
Features
- Multimedia integration capability (video embeds, audio notes)
- Interactive quizzes and knowledge checks
- Progress tracking slides
- Completion certificates (branded templates)
- Editable for ongoing updates
Employee Handbooks & Welcome Guides (PDF/Word)
Comprehensive written documentation for new hires:
Welcome Guide Contents
- Personalized welcome letter from leadership
- Company culture and values overview
- Your first week: what to expect
- Team directory and key contacts
- Office or remote work logistics
- Benefits overview and enrollment timeline
- FAQs for new hires
Employee Handbook Sections
- Company policies (attendance, PTO, remote work, expenses)
- Code of conduct and ethics policies
- Performance review and development processes
- Benefits and compensation information
- Workplace safety and compliance
- Acknowledgment and signature pages
Quick-Start Checklists
- IT setup and systems access steps
- First-week milestones and tasks
- Benefits enrollment checklist
- Equipment and workspace setup
- Key documents to review
Features
- Professionally designed layouts
- Branded headers, footers, and color scheme
- Table of contents and navigation
- Delivered in both Word (editable) and PDF (distributable) formats
- Mobile-friendly formatting
Buddy/Mentor Program Documentation
Materials to launch or formalize buddy programs:
Buddy Program Handbook
- Program overview and objectives
- Buddy roles and responsibilities
- Suggested activities and meeting cadence
- First meeting agenda template
- Success metrics and feedback
Mentor Agreement Templates
- Goal-setting worksheets
- Development plan templates
- Meeting notes and tracking forms
- Feedback and evaluation forms
- Confidentiality and expectation guidelines
Matchmaking Materials
- Buddy/mentor questionnaire for pairing
- New hire interest survey
- Matching criteria and process
- Program launch communication
Process & Policy Documentation
Standard operating procedures and policy communications:
Standard Operating Procedures (SOPs)
- Step-by-step job aids with visuals
- Process flowcharts and decision trees
- Role-specific procedures and workflows
- Troubleshooting guides
- Quick reference cards
Policy Update Communications
- Email templates for policy announcements
- Intranet or Slack announcement templates
- Policy change summaries and FAQs
- Manager talking points for communicating changes
- Employee acknowledgment forms
Change Management Materials
- Executive summaries for leadership
- Transition plans and timelines
- Stakeholder communication plans
- Training rollout materials
Custom Email Templates & Checklists
Pre-written communication sequences and task tracking:
Pre-Boarding Email Series
- Offer acceptance and welcome message
- Pre-start preparation and logistics
- First-day arrival details and schedule
- Paperwork and documentation reminders
- IT setup instructions
- “What to bring” and “what to expect” guidance
Manager Onboarding Checklists
- Pre-start preparation tasks
- Day 1 manager responsibilities
- First week coaching and check-ins
- 30/60/90-day review templates
- Performance goal-setting worksheets
Milestone Check-In Templates
- 30-day check-in agenda and questions
- 60-day development discussion guide
- 90-day performance review template
- Ongoing 1-on-1 meeting templates
Exit & Offboarding Materials
- Resignation acceptance letter template
- Exit interview script and survey
- Knowledge transfer checklist
- Asset return and system access removal checklist
- Alumni program invitation
Existing Template Audits & Refreshes
Update and modernize your current materials:
Content Gap Analysis
- Review existing onboarding materials
- Identify missing components or outdated content
- Flag branding inconsistencies
- Benchmark against best practices
- Recommend improvements and additions
Redesign & Reformat
- Modern, professional layouts
- Updated branding and visual identity
- Improved readability and accessibility
- Mobile-friendly formatting
- Consistent style across all documents
Version Control Setup
- File naming conventions
- Revision history tracking templates
- Update schedules and ownership
- Document repository organization
What’s Not Included
This service creates documentation and templates—it does not include:
Not included
- Content strategy or HR policy consulting (we design what you provide)
- Legal review of policies or compliance documents
- Ongoing content updates or maintenance after delivery
- Translation services for multiple languages
- Video production or multimedia content creation
- Photography or custom illustration
- Printing or physical production of materials
- LMS (learning management system) integration or setup
- Interactive e-learning development beyond PowerPoint
We design and write; you provide
- Your existing content, policies, and information to be formatted
- Branding assets (logo, colors, fonts, brand guidelines)
- Subject matter expertise and content review
- Final legal and compliance review
You receive
- Professionally designed, branded documentation
- Editable source files (PowerPoint, Word, Excel)
- PDF versions for distribution
- Usage guidelines and maintenance recommendations
You’re responsible for
- Providing content and information to be documented
- Reviewing drafts and providing feedback
- Legal and compliance review before distribution
- Updating materials as policies change
- Distributing materials to employees
How This Service Works
Step 1: Complete Quote Request Form
Fill out our detailed quote request form including: company size and industry, materials you need (presentations, handbooks, email templates, etc.), current state (starting from scratch, refreshing existing, or auditing), branding assets available, timeline for completion, and any special requirements.
Step 2: Discovery & Branding Workshop (Week 1)
We schedule a 60-90 minute workshop to review your brand guidelines (logo, colors, fonts, voice), discuss content priorities and must-haves, understand your company culture and values, review any existing materials, clarify scope and deliverables, and establish timeline and milestones.
Step 3: Content Gathering (Week 1-2)
You provide existing content, policies, and information. We organize and inventory all materials. We identify gaps or missing content. We create content outlines for your approval.
Step 4: Design & Development (Week 2-4)
We create initial drafts of all materials, apply your branding consistently, write or format content professionally, design layouts and visual elements, and deliver first draft for your review.
Step 5: Revision & Refinement (Week 4-5)
You review all materials and provide consolidated feedback. We make revisions based on your input. You review second draft. We make final adjustments. Two rounds of revisions included in all packages.
Step 6: Final Delivery (Week 5-6)
We deliver all final materials in multiple formats (editable and PDF), provide usage guidelines and best practices, include instructions for future updates, and offer recommendations for rollout and implementation.
Total timeline: 5-6 weeks from kickoff to final delivery depending on scope and complexity.
Pricing & Packages
Every company’s documentation needs are different, so we provide custom quotes based on scope.
Typical pricing ranges:
Starter Documentation Package: $2,499-3,999
Best for: 25-75 employees with basic documentation needs
Includes:
- New hire orientation presentation (20-30 slides)
- Welcome guide or employee handbook (15-25 pages)
- Pre-boarding email sequence (4-6 emails)
- Manager onboarding checklist
- 30/60/90-day check-in templates
- Two rounds of revisions
- Delivered in PowerPoint, Word, and PDF formats
HR Launcher Lab members save 20% — your price: $1,999-3,199
Standard Documentation Package: $4,999-6,999
Best for: 75-150 employees with comprehensive needs
Includes:
- Complete orientation presentation suite (40-60 slides including role-specific tracks)
- Full employee handbook (30-50 pages)
- Welcome guide (20-30 pages)
- Training deck on one topic (compliance, product, tools, etc.)
- Pre-boarding and onboarding email sequences (8-12 emails)
- Manager and new hire checklists
- Buddy program handbook and materials
- Two rounds of revisions
- All editable source files plus PDFs
HR Launcher Lab members save 20% — your price: $3,999-5,599
Comprehensive Documentation Package: $8,999-12,999
Best for: 150-300 employees or complex multi-department needs
Includes:
- Multiple orientation presentation modules (60-100+ slides)
- Full employee handbook with policy sections (50-80 pages)
- Department-specific welcome guides (3-5 departments)
- Multiple training decks (2-3 topics)
- Complete email template library (15-20 templates)
- SOP documentation (3-5 processes)
- Buddy/mentor program complete materials
- Exit and offboarding documentation
- Two rounds of revisions
- Complete editable file library
HR Launcher Lab members save 20% — your price: $7,199-10,399
Template Audit & Refresh: $1,999-3,999
Best for: Companies with existing materials needing updates
Includes:
- Content gap analysis and recommendations
- Redesign and rebrand of existing materials
- Updated layouts and formatting
- Version control and naming convention setup
- One round of revisions
- All updated files in editable formats
HR Launcher Lab members save 20% — your price: $1,599-3,199
À La Carte Options
- Additional presentation module: $799 ($639 for members)
- Additional handbook section: $599 ($479 for members)
- Additional training deck: $999 ($799 for members)
- Additional email templates (set of 5): $399 ($319 for members)
- Additional SOP documentation: $699 ($559 for members)
- Additional revision round beyond two included: $299 ($239 for members)
- Rush delivery (3-week timeline): +$1,500
Not a member yet? HR Launcher Lab membership starts at $399/year and includes access to 100+ guides, templates, and toolkits across recruiting, onboarding, compensation, compliance, and HR technology—plus 20% off all custom services.
Why Professional Onboarding Documentation Matters
First impressions are lasting
New hires judge your company by the materials you provide. Generic templates with inconsistent branding signal disorganization. Professional, polished documentation demonstrates you’re invested in employee experience.
Consistency ensures quality
When every manager creates their own materials, quality varies wildly. Standardized, professional documentation ensures every new hire gets the same great experience regardless of department.
Time savings for your team
Creating professional presentations and handbooks from scratch takes dozens of hours. Outsourcing this work lets your team focus on strategy and execution, not design and formatting.
Scalability as you grow
Professional templates are easy to update and replicate as you hire across departments. DIY materials become harder to maintain as you scale.
Legal and compliance protection
Well-documented policies and procedures provide protection and clarity. Professional documentation ensures policies are communicated clearly and acknowledged properly.
Common Documentation Challenges This Service Solves
“We’re using generic templates that don’t reflect our brand”
We create fully customized, branded materials that look and feel like your company.
“We don’t have design resources to make professional materials”
We handle all design, layout, and formatting—you just provide content and feedback.
“Our employee handbook is outdated and incomplete”
We audit, update, and redesign your handbook with modern formatting and complete content.
“Each department has different onboarding materials”
We create consistent, standardized materials while allowing for role-specific customization.
“We’re starting from scratch and don’t know where to begin”
We guide the entire process from content strategy to final delivery, providing structure and best practices.
“Our materials look unprofessional and hurt our employer brand”
Professional design and branding elevate your materials to match your company’s quality standards.
Is This Service Right for You?
This service is ideal if you:
- Have 25-300 employees and need professional onboarding materials
- Are starting from scratch or have outdated documentation
- Don’t have internal design resources or bandwidth
- Want consistent, branded materials across all onboarding touchpoints
- Need to professionalize your employer brand and new hire experience
- Have content and policies but need professional formatting and design
You might need something different if you:
- Have fewer than 25 employees (may not need this level of polish)
- Already have professional materials and just need minor updates
- Need ongoing content management, not just initial creation
- Want someone to write all your policies from scratch (we format what you provide)
- Need interactive e-learning or LMS development (we create PowerPoint-based training)
- Require video production or multimedia content creation
Ready to get started?
Complete our quote request form and provide:
- Company size and industry
- Materials you need (presentations, handbooks, training, email templates, etc.)
- Current state (starting fresh, refreshing existing, or auditing)
- Branding assets available (logo, colors, fonts, brand guidelines)
- Timeline for completion
- Any special requirements or complexity
- Whether you’re an HR Launcher Lab member (for 20% discount)
We’ll respond within 2-3 business days with a custom quote tailored to your needs and schedule a discovery call to discuss your project.
Not a member yet? Consider joining HR Launcher Lab for 20% off this service plus access to our complete library of HR guides, templates, and toolkits.
Related Resources:
- Visit the Onboarding Launch Hub for new hire experience guides
- See our Employee Handbook Guide for policy best practices
- Join HR Launcher Lab for 20% off all custom services
Legal Disclaimer:
This service is provided for informational and educational purposes only and does not constitute legal, tax, or professional advice. HR Launcher Lab shall not be liable for damages arising from the use of delivered materials. Businesses should consult qualified professionals to address specific legal, regulatory, or organizational requirements and should review all content with internal HR and legal advisors before distribution to employees.
