Transform Scattered HR Processes into One Unified Notion Workspace
You’re managing onboarding across emails, Google Docs, spreadsheets, Slack messages, and shared drives. New hires don’t know where to find information. Policies are outdated or buried in folders. Training materials are scattered. Managers ask the same questions repeatedly because there’s no central knowledge base.
As you scale, this fragmented approach breaks down. You’ve looked at HRIS platforms, but they cost $6,000-15,000 annually for a 50-100 person company, plus $2,000-5,000 in implementation fees. You need a single source of truth for all employee information without the recurring costs of enterprise HR software.
Our Custom Notion Employee Onboarding & Hub Design Service builds a unified, branded Notion workspace that centralizes everything your employees need. From day-one onboarding checklists to company policies, training resources, and employee directories—we organize your HR knowledge into one intuitive, searchable platform that grows with your team. It’s a one-time investment that pays for itself in the first year compared to HRIS subscription costs.
Perfect for:
- Growing companies with 25-200 employees scaling their teams
- Startups and SaaS companies choosing Notion over expensive HRIS platforms
- Teams already using Notion or ready to adopt it as their employee hub
- HR practitioners tired of managing scattered documentation
- Companies with inconsistent onboarding experiences across departments
Why Choose Notion Over Traditional HRIS?
Cost Comparison:
Traditional HRIS platforms for 50-100 employees:
- Annual subscription: $6,000-15,000/year
- Implementation fees: $2,000-5,000
- Total first year: $8,000-20,000
- Ongoing: $6,000-15,000 every year
Custom Notion workspace:
- One-time investment: $2,999-8,999
- Notion subscription: $800-1,500/year (100 employees at $8-15/month)
- Total first year: $3,799-10,499
- Pays for itself in 6-12 months of HRIS savings
Flexibility Advantage:
Unlike rigid HRIS platforms, Notion gives you:
- Complete customization and control
- No vendor lock-in
- Easy updates without IT tickets
- Integrates with tools you already use
- Scales without per-employee pricing increases
What’s Included
Branded Workspace Design:
Custom Notion site reflecting your company identity:
Visual Branding:
- Your logo, colors, and typography throughout
- Branded cover images and icons
- Consistent visual hierarchy
- Professional, polished appearance
Structure and Navigation:
- Intuitive menu and page organization
- Clear categorization of information
- Easy-to-navigate sidebar structure
- Search-optimized page titles and headings
Company Information Hub:
Centralized company knowledge and culture:
Company Overview:
- Mission, vision, and values
- Company history and story
- Product or service overview
- Market and customer information
Leadership and Team:
- Leadership bios and photos
- Organizational charts (visual and linked)
- Department overviews
- Interactive employee directory with search
Culture and Values:
- How we work and team norms
- Communication guidelines
- Meeting culture and expectations
- Remote work policies and practices
Policy and Compliance Library:
Structured repository for all HR policies and legal documents:
Policy Organization:
- Categorized by topic (time off, expenses, code of conduct, etc.)
- Searchable and easy to navigate
- Version control and update tracking
- Last-updated dates visible
Content Included:
- Employee handbook
- Code of conduct and ethics policies
- Time off and leave policies
- Expense and reimbursement policies
- Remote work and workplace policies
- Benefits policies and eligibility
- Compliance and legal documents
Accessibility:
- Easy search functionality
- Linked table of contents
- Mobile-friendly formatting
- Downloadable PDF versions where needed
Onboarding Checklists and Workflows:
Automated task management for consistent onboarding:
New Hire Checklist:
- Pre-boarding tasks and preparation
- Day 1 orientation items
- First week milestones
- 30/60/90-day goals and check-ins
- Status tracking and completion percentages
Manager Checklist:
- Responsibilities before start date
- Day 1 manager tasks
- First week coaching and check-ins
- Milestone review schedule
- Training and development plan
IT Provisioning Checklist:
- Required system access by role
- Equipment and software needs
- Account creation tasks
- Security and compliance setup
- Completion tracking
HR Admin Checklist:
- Paperwork and documentation
- Benefits enrollment coordination
- Payroll setup verification
- Compliance requirements
- Welcome package preparation
Features:
- Checkbox progress tracking
- Due dates and deadlines
- Assignment to responsible parties
- Status indicators (not started, in progress, complete)
- Linked resources and instructions
Training and Resource Center:
Self-service knowledge base reducing repetitive questions:
Training Modules:
- Role-specific onboarding guides
- Product or service training materials
- Tool and system tutorials
- Process documentation
- Video embeds and multimedia content
Employee Resources:
- Benefits enrollment guides
- PTO request process
- Expense submission instructions
- System access guides (email, Slack, tools)
- IT troubleshooting and FAQs
Templates and Tools:
- Common document templates
- Request forms and workflows
- Meeting agenda templates
- Project planning templates
FAQs:
- Commonly asked questions organized by category
- Self-service answers
- Links to relevant policies or resources
- Contact information for additional help
Department-Specific Pages:
Customized sections for different teams (if needed):
Examples:
- Engineering: Development environment setup, code review process, architecture docs
- Sales: CRM guides, sales process, competitor info, pricing
- Customer Success: Support workflows, escalation process, product knowledge
- Operations: Vendor information, process documentation, project management
Customization:
- Up to 3-5 department-specific sections included
- Additional departments available for additional fee
- Role-specific onboarding paths
- Departmental resource libraries
What’s Not Included
This service designs your Notion workspace—it does not include ongoing maintenance or subscriptions:
You must provide:
- Active Notion subscription (Team or Enterprise plan recommended, $8-15/user/month)
- Your existing documentation, policies, and content
- Branding assets (logo, color codes, brand guidelines)
- Subject matter input and content review
Not included:
- Notion subscription costs (you maintain your own account)
- Content creation or policy writing (we organize what you provide)
- Ongoing content updates or workspace management
- Legal review of policies or compliance documents
- Custom Notion API integrations or complex automations
- Training content creation (we organize and structure; you provide content)
- Photography, video production, or multimedia creation
We design the structure and organization; you provide the content.
You’ll receive:
- Fully designed and organized Notion workspace
- Templates and frameworks for onboarding and resources
- Training on how to maintain and update
- 30 days of email support
You’re responsible for:
- Maintaining Notion subscription
- Providing content and documentation to organize
- Updating content as policies change
- Training employees on how to use the hub
- Ongoing workspace maintenance
How This Service Works
Step 1: Complete Quote Request Form
- Fill out our detailed quote request form
- Provide information about: company size, current documentation status, desired features, timeline
- We review and respond within 2-3 business days with custom quote
Step 2: Discovery Workshop (Week 1)
- 60-minute workshop to understand your needs
- Review current onboarding process and pain points
- Identify must-have features and nice-to-haves
- Discuss content you have vs. content you need to create
- Map out workspace structure and navigation
Step 3: Workspace Blueprint (Week 1-2)
- We create detailed sitemap showing all pages and structure
- Visual wireframes showing layout and organization
- Navigation flow and user journey maps
- You review and provide feedback
Step 4: Design and Build (Week 2-3)
- We build your Notion workspace with branding
- Create all page templates and structures
- Set up databases, checklists, and tracking
- Organize navigation and search functionality
- Add placeholder content and instructions
Step 5: Content Population (Week 3-4)
- You provide documentation and content
- We organize into appropriate sections
- We format for consistency and readability
- We create linked navigation and cross-references
Step 6: Review and Refine (Week 4)
- You review complete workspace
- Two rounds of revisions included
- Adjustments to structure, organization, or formatting
- Refinement based on your feedback
Step 7: Training and Launch (Week 4-5)
- 90-minute training session for your HR team
- How to update content and maintain workspace
- How to duplicate templates for new hires
- Best practices for keeping organized
- Recorded for future reference
Step 8: Post-Launch Support (30 Days)
- Email support for questions
- Help troubleshooting issues
- Guidance on updating and maintaining
- Assistance with edge cases
Total timeline: 4-5 weeks from kickoff to launch
Pricing & Packages
Every company’s documentation and needs are different, so we provide custom quotes based on complexity.
Typical pricing ranges:
Basic HR Workspace: $2,999-3,999
- Best for: 25-75 employees with well-organized existing documentation
- 20-40 pages of content
- Branded workspace setup
- Standard onboarding checklists (new hire, manager, IT, HR)
- Policy library organization (up to 30-40 policies)
- Basic resource center and FAQs
- Employee directory
- One 90-minute training session
- 30 days post-launch support
Replaces: Basic HRIS onboarding modules that cost $3,000-6,000 annually
Standard HR Workspace: $4,999-6,499
- Best for: 50-150 employees with moderate documentation needing organization
- 50-80 pages of content
- Everything in Basic plus:
- Department-specific pages (up to 3-4)
- Advanced onboarding workflows with progress tracking
- Training module organization and structure
- Comprehensive FAQ and knowledge base
- Custom databases (employee directory, resources, training tracker)
- Enhanced navigation and search optimization
- Role-specific onboarding paths
Replaces: Mid-tier HRIS platforms that cost $6,000-12,000 annually
Complex HR Workspace: $7,999-8,999
- Best for: 100-200 employees with scattered documentation or complex needs
- 80-120+ pages of content
- Everything in Standard plus:
- Multiple department sections (5-8)
- Advanced role-specific onboarding paths
- Custom automations and workflows within Notion
- Extensive training module library
- Complex organizational structure with multiple stakeholder views
- Advanced tracking and reporting dashboards
- Integration planning with existing tools
Replaces: Enterprise HRIS platforms that cost $10,000-18,000 annually
Add-ons available:
- Additional department page: $499 each
- Monthly maintenance retainer: $799/month (content updates, structure refinement)
- Rush delivery (2-3 weeks): +$1,500
- Additional training sessions: $299 per session
Why This Service Requires Custom Pricing
Factors affecting complexity and pricing:
Existing documentation quality:
- Well-organized: You have clear, up-to-date policies and docs ready to organize
- Lower pricing (less discovery and organization work)
- Faster timeline
- Moderate: You have documentation but it’s scattered across different platforms
- Mid-range pricing (requires more organization and structure)
- Standard timeline
- Minimal: You’re starting from scratch or have very little documentation
- Higher pricing (requires more consultation and framework building)
- Extended timeline for content gathering
Workspace scope and features:
- Basic: Onboarding checklists, policy library, basic resource center
- Standard: Above plus department pages, training modules, employee directory
- Complex: Above plus custom databases, advanced tracking, multiple role paths
Number of departments or role types:
- Simple: One or two departments with similar onboarding
- Standard: 3-5 departments with some variations
- Complex: Many departments requiring unique pages and workflows
Content volume:
- Light: 20-40 pages of content to organize
- Standard: 50-80 pages across multiple sections
- Heavy: 100+ pages with complex organization needs
Timeline urgency:
- Standard 4-5 week delivery: Base pricing
- Rush 2-3 week delivery: Premium pricing (+30-40%)
To receive your custom quote, complete our quote request form with:
- Company size (employee count)
- Current documentation status (well-organized, scattered, or minimal)
- Desired workspace features and scope
- Number of departments or role types
- Timeline for launch
- Any special requirements or complexity
Why a Unified Notion Hub Matters
Scattered information frustrates employees: When policies, onboarding materials, and resources live in different platforms, employees waste time searching and asking questions. A central hub provides instant access.
Inconsistent onboarding creates problems: When each manager onboards differently, quality varies. Some new hires get great experiences; others are lost. Standardized checklists ensure consistency.
Manager time is valuable: When employees can self-serve answers to common questions, managers spend less time answering the same things repeatedly and more time coaching.
Knowledge gets lost: When information lives in someone’s head or email inbox, it disappears when they leave. Centralized documentation preserves institutional knowledge.
Remote teams need accessible information: Distributed teams can’t tap someone on the shoulder for answers. A searchable knowledge base makes information accessible from anywhere.
HRIS platforms are overkill for many companies: If you don’t need complex payroll, benefits administration, or performance management—why pay $6K-15K/year? Notion gives you the employee hub and onboarding functionality without the enterprise overhead.
Common HR Documentation Challenges This Service Solves
“Our onboarding is scattered across emails, docs, and Slack” We centralize everything in one workspace with clear navigation and organization.
“New hires don’t know where to find information” Intuitive structure and search functionality help employees find answers quickly.
“Managers onboard inconsistently” Standardized checklists and workflows ensure every new hire gets the same great experience.
“We waste time answering the same questions” Self-service FAQs and resource center reduce repetitive questions to HR and managers.
“Our policies are outdated or buried” Organized policy library with version control and last-updated dates keeps information current and accessible.
“We can’t justify $10K+/year for an HRIS we barely use” Notion workspace gives you the core functionality (onboarding, policies, knowledge base) without the enterprise price tag.
“We don’t have time to build this ourselves” We design and build the entire workspace—you just provide content and feedback.
ROI: How This Pays for Itself
Compared to HRIS:
50-employee company choosing Notion workspace over HRIS:
- HRIS cost: $6,000/year subscription + $3,000 implementation = $9,000 first year
- Notion workspace cost: $4,999 one-time + $600/year Notion subscription = $5,599 first year
- First year savings: $3,401
- Year 2+ savings: $5,400/year (only paying Notion subscription)
100-employee company:
- HRIS cost: $12,000/year subscription + $5,000 implementation = $17,000 first year
- Notion workspace cost: $6,499 one-time + $1,200/year Notion subscription = $7,699 first year
- First year savings: $9,301
- Year 2+ savings: $10,800/year
Time savings:
Manual onboarding coordination: 6-8 hours per hire With organized Notion workspace: 2-3 hours per hire
For a company hiring 20 people/year:
- Time saved: 80-100 hours annually
- At $75/hour (HR practitioner time): $6,000-7,500 in reclaimed productivity
Combined ROI: Many companies recover their investment in 2-4 months through HRIS savings alone, not counting the productivity gains from streamlined processes.
Is This Service Right for You?
This service is ideal if you:
- Have 25-200 employees and need centralized employee hub
- Already use Notion or are ready to adopt it
- Have scattered documentation needing organization
- Want consistent onboarding across all departments
- Don’t need complex HRIS features (payroll, benefits admin, performance management)
- Value employee self-service and knowledge accessibility
- Have content and policies to organize (or are willing to create them)
- Want to save $5K-15K/year compared to traditional HRIS
You might need something different if you:
- Have fewer than 25 employees (may not need this level of structure)
- Need integrated payroll, benefits administration, or performance management
- Already have well-functioning HRIS and just need minor improvements
- Don’t have documentation to organize yet (consider policy writing services first)
- Need ongoing content management, not just initial setup
- Require complex custom integrations beyond Notion’s capabilities
- Want someone to write all your policies and content from scratch (we organize what you provide)
Ready to get started?
Complete our quote request form and provide:
- Company size and industry
- Current documentation status (well-organized, scattered, minimal)
- Desired workspace features and scope
- Number of departments or unique onboarding paths
- Timeline for launch
- Any special requirements or complexity
We’ll respond within 2-3 business days with a custom quote tailored to your needs.
Related Resources:
- Visit the Onboarding Launch Hub for employee experience guides
- See the HR Technology Launch Hub for knowledge management strategies
- Read our guide: Streamlining Employee Onboarding with Technology
Legal Disclaimer:
This service is provided for informational and educational purposes only and does not constitute legal, tax, or professional advice. HR Launcher Lab disclaims liability for outcomes arising from implementation or use of your custom Notion hub. Client is responsible for maintaining Notion subscription and any third-party service fees. Businesses should consult qualified professionals to address specific legal, regulatory, or organizational requirements and should review all content with internal HR and legal advisors before publication.
