Compliance with labor law posting requirements is critical for businesses of all sizes. These posters ensure that employees are informed of their rights and legal protections, while helping employers avoid fines and penalties. For growing businesses, staying compliant becomes more complex as you expand into multiple states, add remote workers, or navigate frequent regulatory updates.
This guide is designed to help scaling businesses in tech-driven industries choose a reliable labor law poster partner. While we review several well-known vendors, HR Launcher Lab’s preferred recommendation is WorkWise Compliance because of its strong legal protections, digital access for remote teams, and “We Pay the Fine” reimbursement guarantee of up to $40,000 per location under a valid subscription.
- What Are Labor Law Posters and Why Do They Matter?
- Why HR Launcher Lab Recommends WorkWise Compliance
- Top Vendors for Labor Law Posters
- HR Launcher Lab’s Criteria for Selecting the Best Vendors
- Comparison Chart of Top Labor Law Poster Vendors
- In-Depth Vendor Features
- Practical Use Cases for Labor Law Posters
- Tips for Selecting the Right Labor Law Poster Vendor
- Questions to Ask Your Labor Law Poster Vendor
- Things to Watch Out For
- Typical Pricing Overview
- Final Recommendation
What Are Labor Law Posters and Why Do They Matter?
Labor law posters are mandatory notices that employers must display in the workplace. These posters communicate essential information about employee rights, including workplace safety, anti-discrimination laws, minimum wage, overtime, and leave rules. Federal, state, and often local laws require specific posters, and requirements vary based on location, headcount, and industry.
If your business has even one non-family employee, you are generally required to post certain federal and state notices in a conspicuous place, such as a break room, hallway, or near a time clock. Multi-state businesses must meet the posting rules for each state and location. Non-compliance can lead to:
- Fines and penalties: Ranging from hundreds of dollars to more than $26,000 depending on the law. OSHA violations alone can exceed $16,000.
- Legal liability: Inadequate or outdated posters can increase exposure to wage and hour claims or discrimination complaints.
- Employee mistrust: Employees may feel uninformed or unsupported if required notices are missing or hard to read.
Given the stakes, choosing a vendor that keeps your posters accurate, readable, and up-to-date is a key part of your compliance strategy.
Why HR Launcher Lab Recommends WorkWise Compliance
For most small and mid-sized employers, the biggest risks are:
- Not knowing when laws change
- Missing local or industry-specific notices
- Relying on low-quality posters that do not meet formatting standards
WorkWise Compliance is our preferred vendor because it directly addresses these pain points with a combination of legal rigor, ongoing monitoring, and strong guarantees.
Key reasons we recommend WorkWise Compliance
- Attorney-Reviewed, Legally Compliant Posters
WorkWise posters are designed to meet agency requirements for content, font size, and poster size, which helps reduce the risk that a posting is deemed illegible or incomplete during an inspection. - Automatic Updates and “We Pay the Fine” Guarantee
With a Compliance Service subscription (CS1, CS1-D, or CS1-F), WorkWise monitors federal, state, and local posting changes and sends printed panels, full poster replacements, or digital updates whenever laws change. Subscriptions include a reimbursement guarantee of up to $40,000 per location if you are fined for an outdated poster and WorkWise did not notify you of a required update in time. - Digital Posters for Remote and Hybrid Workers Included
WorkWise offers digital posters at no additional cost with certain services, which helps you meet emerging requirements in states like New York that require digital access to notices for remote employees, not just physical postings. - Coverage of Municipal and Industry-Specific Notices
Through online access, you can download city, county, and industry-specific notices that may apply to your business based on size, sector, and location, reducing the risk of missing a local posting rule. - Multiple Format Options (Unlaminated, Laminated, Digital, Full Replacement)
WorkWise’s Space Saver-1 (“SS1”) All-On-One poster consolidates required federal and state notices into a single display, with options for unlaminated or laminated prints and three subscription levels: digital updates, panel updates, or full poster replacement. - Dedicated Compliance Support and Three Decades of Experience
WorkWise backs its products with dedicated support, decades of experience monitoring posting laws, and a satisfaction guarantee.
Because of these strengths, WorkWise Compliance is the vendor we recommend first for most SMBs and scaling startups that want a “set it and keep it current” solution without building in-house legal monitoring.
Required disclaimers: WorkWise Compliance is a private compliance firm, not a government agency, and is not affiliated with any state or federal government entity. Individual government posters are available directly from agencies at no charge; WorkWise provides consolidated, attorney-reviewed posters and related services. WorkWise does not provide legal advice; employers should consult legal counsel for legal questions.
Top Vendors for Labor Law Posters
While WorkWise Compliance is our top recommendation, several other vendors also serve this market.
- WorkWise Compliance (Recommended)
- Poster Guard
- GovDocs
- Labor Law Compliance Center
- LaborLawCenter
Below is a brief overview of each.
1. WorkWise Compliance (Recommended Vendor)
Overview
WorkWise Compliance provides All-On-One state and federal posters plus subscription services that automatically keep your postings current. Options range from a single unlaminated poster to a full poster replacement subscription with a reimbursement guarantee for posting-related fines.
Why Choose WorkWise Compliance
- Attorney-reviewed posters designed to meet size and readability requirements
- Automatic updates via digital PDFs, printed overlay panels, or full poster replacement
- Digital posters included for remote employees in covered states
- Online access to city, county, and industry-specific notices
- $40,000 “We Pay the Fine” reimbursement guarantee with qualifying subscriptions
- Dedicated compliance support and a satisfaction guarantee
2. Poster Guard
Overview
Poster Guard focuses on comprehensive compliance protection plans, offering automatic replacements when regulations change and coverage for both federal and state laws.
Why Choose Poster Guard
A good fit for businesses that want a hands-off service with strong automation for updates and industry-specific posters.
3. GovDocs
Overview
GovDocs specializes in enterprise-level compliance solutions tailored for multi-location or multi-state businesses. They offer centralized management and location-specific programs to ensure each site has the correct mix of federal, state, and local notices.
Why Choose GovDocs
Best for rapidly scaling or large organizations with complex compliance needs and many locations.
4. Labor Law Compliance Center
Overview
Labor Law Compliance Center offers cost-effective laminated or paper posters, plus subscription plans for updates.
Why Choose Labor Law Compliance Center
Good option for single-location or price-sensitive businesses that need a basic, reliable solution.
Visit Labor Law Compliance Center
5. LaborLawCenter
Overview
LaborLawCenter offers poster solutions including digital options for remote teams and subscription services for automatic updates.
Why Choose LaborLawCenter
Useful for SMBs with hybrid or remote workforces that want quick digital access and fast shipping.
Visit LaborLawCenter
HR Launcher Lab’s Criteria for Selecting the Best Vendors
When we evaluate labor law poster vendors for HR Launcher Lab guides and Launch Hubs, we use a consistent set of criteria to match the needs of scaling businesses:
- Compliance coverage: Federal, state, and local notices, including conditional and industry-specific postings
- Automatic updates: Proactive monitoring and timely updates when laws change
- Digital access: Support for remote and hybrid teams via online or intranet-ready posters
- Ease of use: Clear ordering, simple renewals, and straightforward implementation
- Pricing transparency: Clear annual costs and what is included in each plan
- Customer support: Access to knowledgeable support for posting questions
- Durability and quality: Laminated or otherwise durable posters with legible fonts and layouts
- Risk protection: Guarantees or reimbursements that share some of the compliance risk
WorkWise Compliance stands out because it checks all of these boxes and adds a reimbursement guarantee and built-in digital support.
Comparison Chart of Top Labor Law Poster Vendors
| Vendor | Compliance Updates | Multi-State / Local Coverage | Digital Posters Included | Custom Solutions | Pricing Level | Risk / Fine Guarantee |
|---|---|---|---|---|---|---|
| WorkWise Compliance | Automatic via subscriptions (digital, panel, or full poster) | Yes, including municipal and industry-specific downloadable notices | Yes, digital access included with select services | Yes, for multi-location employers | Moderate, with clear tiers (unlaminated, laminated, and subscription services) | Yes, up to $40,000 per location under valid subscription |
| Poster Guard | Automatic with protection plans | Yes | Yes (virtual options) | Yes | Moderate to higher | Some fine protection |
| GovDocs | Automatic for subscribed locations | Extensive, multi-jurisdiction | Yes | Extensive | Enterprise-focused | Enterprise SLA-based |
| Labor Law Compliance Center | Automatic via subscriptions | Yes | Available as add-on | Limited | Budget-friendly | Limited |
| LaborLawCenter | Automatic via subscription | Yes | Yes, digital services | Limited | Affordable | Limited |
In-Depth Vendor Features
1. WorkWise Compliance
Overview
WorkWise’s Space Saver-1 All-On-One Labor Law Poster consolidates required federal and state notices for your state into a single attorney-reviewed display. Employers can choose from:
- SS1-U: Unlaminated All-On-One poster (no updates)
- SS1-L: Laminated All-On-One poster (no updates)
- CS1-D: Poster plus 12-month digital update subscription (printable updates via email)
- CS1: Poster plus 12-month printed panel updates mailed as laws change
- CS1-F: Poster plus 12-month full poster replacement whenever a mandatory posting changes
Top Features
- All-On-One format combining required federal and state notices
- Attorney-reviewed content, up-to-date at the time of shipment
- Reversible layout for vertical or horizontal display
- Laminated option for high-traffic areas
- Automatic update subscriptions with proactive alerts
- Digital posters to support remote workers and state-specific digital posting rules
- Downloadable city, county, and industry-specific notices
- “We Pay the Fine” guarantee up to $40,000 per location for covered violations under an active subscription
- Certificate of Compliance and, for larger customers, dedicated account management
Pricing Structure (Indicative)
- SS1-U (unlaminated poster only, no updates): around $14.96
- SS1-L (laminated poster only, no updates): around $29.64
- CS1-D (poster plus digital updates): around $49.16 per year per location
- CS1 (poster plus printed panel updates): around $59.46 per year per location
- CS1-F (poster plus full poster replacement): around $94.46 per year per location
Best For
- SMBs and startups that want a clear, legally robust solution with shared risk
- Multi-location employers that need consistent vendor support, including municipal notices
- Organizations with remote or hybrid workers needing digital access
Visit WorkWise Compliancev
2. Poster Guard
Poster Guard provides compliance protection plans that include automatic replacements and virtual options for remote employees. It is a strong option for hands-off compliance but does not typically include the same level of municipal notice support or reimbursement guarantee that WorkWise offers.
3. GovDocs
GovDocs is built for large, multi-location employers. It offers centralized dashboards and custom programs across federal, state, and local jurisdictions. This can be ideal once you reach dozens or hundreds of locations, although it often feels like overkill for a 20–100-employee startup.
4. Labor Law Compliance Center
Labor Law Compliance Center focuses on affordability with both single posters and annual update plans, as well as an e-viewer option for remote workers. It is a solid entry-level option, but may not provide as strong a guarantee or municipal coverage as WorkWise.
5. LaborLawCenter
LaborLawCenter offers posters, digital solutions, and subscription plans with relatively quick turnaround times. It is a reasonable choice for hybrid teams that need posters quickly, though again, the risk protections are more limited compared to WorkWise.
Practical Use Cases for Labor Law Posters
The original use cases still apply, but WorkWise Compliance can streamline many of these scenarios.
1. Physical Posters for In-Office Use
A growing tech startup with a single office can use a laminated SS1-L poster in the break room to cover federal and state posting requirements. With a CS1 or CS1-F subscription, they automatically receive update panels or a full replacement whenever laws change, avoiding manual monitoring.
2. Virtual Posters for Remote or Hybrid Workforces
For hybrid or fully remote teams, WorkWise’s digital poster access and email update panels (CS1-D) make it easy to provide employees with required notices through an intranet, HRIS, or shared drive, aligning with states that now require digital access for remote workers.
3. Multi-Location Businesses
A SaaS company with offices in three states can use WorkWise’s online portal to download city and county notices specific to each location and maintain a consistent subscription (CS1 or CS1-F) across locations, supported by certificates of compliance and dedicated account management.
4. Industry-Specific Compliance Needs
Construction, healthcare, or hospitality employers can rely on WorkWise’s monitoring of OSHA, paid sick leave, and sector-specific notices to ensure their All-On-One poster plus downloadable notices reflect their actual obligations.
5. Startups or Small Businesses
Budget-conscious startups can begin with a one-time SS1-L poster and later upgrade to a CS1-D or CS1-F subscription once they feel the pain of manual monitoring or move into more regulated states.
6. Digital Poster Boards for Intranet Integration
EdTech or remote-first companies can integrate digital posters and downloadable notices into their company intranet or employee self-service portal, ensuring a single source of truth for posting compliance.
7. Emergency Updates and Rapid Compliance
When a state passes a rapid minimum wage or paid leave update, WorkWise’s monitoring and automatic updates mean your coverage is less likely to lag behind the law. Updates are typically sent within 45–60 days for panel services.
Tips for Selecting the Right Labor Law Poster Vendor
Even with a strong recommendation like WorkWise, it is important to evaluate vendors against your specific needs.
- Understand Your Compliance Requirements
Map your locations, headcount, remote/hybrid mix, and industry-specific rules (for example OSHA, healthcare, or construction standards). - Decide Between One-Time Posters and Subscriptions
One-time posters can work in low-change environments, but most employers benefit from an automatic update subscription, especially with remote workers or multiple states. - Prioritize Digital Access for Remote Workers
If you have remote employees, choose a vendor that offers digital posters at no extra cost and clear guidance on how to post them. WorkWise is particularly strong here. - Look for Risk-Sharing Guarantees
WorkWise’s reimbursement guarantee shifts some compliance risk off your organization, which can be particularly valuable for small HR teams. - Evaluate Support and Ease of Use
Confirm whether you will have access to a support team, documented product sheets, and a clear process to download or receive notices. - Assess Scalability
If you plan to expand into more states or open new locations, choose a vendor that can grow with you without forcing a full reinvention of your compliance setup.
Questions to Ask Your Labor Law Poster Vendor
Before you commit, ask:
- Which federal, state, local, and conditional notices are included in your standard posters and which are downloadable only?
- How often do you monitor for changes, and how quickly are updates sent after a law changes?
- Do you offer digital posters for remote workers at no additional cost?
- What type of guarantee or reimbursement do you offer if I am fined for an outdated poster?
- How do you handle multi-location businesses in multiple states or municipalities?
- Will I have access to a support team if I am unsure whether a notice applies to my business?
WorkWise can answer each of these with clear, documented responses, which is a major reason we recommend them as the primary choice.
Things to Watch Out For
- Hidden fees: Verify whether digital access, city or county notices, and shipping are included.
- Non-compliant formatting: Posters that use the wrong font size or layout can be considered non-compliant.
- Update delays: Ask how quickly updates are issued after law changes.
- No digital strategy: If a vendor cannot support remote or hybrid workers, look elsewhere.
Typical Pricing Overview
Pricing varies by vendor and plan, but you can use these ranges as a benchmark:
- One-time poster purchases: Roughly $15–$50 per location for combined federal and state posters, depending on lamination and vendor. WorkWise’s SS1-U and SS1-L sit comfortably in this range.
- Compliance subscriptions: Typically $50–$150+ per year per location for automatic updates. WorkWise’s CS1-D, CS1, and CS1-F tiers fit within this band, with higher tiers providing full poster replacement and stronger guarantees.
- Enterprise or multi-jurisdiction solutions: Custom quotes for large employers with many locations or complex needs (often via vendors like GovDocs).
Always confirm what each tier includes, particularly digital access, local notices, and guarantees.
Final Recommendation
If you are a startup, SMB, or scaling tech-driven business that wants to stay compliant without building an internal legal monitoring machine, WorkWise Compliance is our recommended labor law poster vendor of choice. Its attorney-reviewed posters, built-in digital solutions, coverage of municipal notices, and $40,000 reimbursement guarantee provide a strong combination of protection, simplicity, and value.
Other vendors like Poster Guard, GovDocs, Labor Law Compliance Center, and LaborLawCenter can be good fits in specific situations, especially for enterprise-scale operations or ultra-budget scenarios. But for most small and mid-sized employers, WorkWise should be your starting point.
Not legal advice: This guide is for informational purposes only and is not legal, tax, or accounting advice. Always confirm requirements with current federal, state, and local laws and consult legal counsel as needed.
Affiliate Disclosure
Some of the links and vendor recommendations on this page are affiliate links. This means that if you click through and make a purchase, HR Launcher Lab may earn a small commission at no additional cost to you.
Our recommendations are based on independent research, product reviews, and our experience working with growing businesses that need practical, compliant HR solutions. Affiliate relationships do not influence which vendors we include or how we describe them, but they do help support the free tools, checklists, and guides we provide.
You should always evaluate whether a specific vendor, product, or service is appropriate for your organization’s needs and consult with your legal or compliance advisors as needed.