Government Forms & Filings for Employers

This library provides direct links to official federal and state employment forms and portals. Every form links to verified .gov sources to ensure you always download the current version. Bookmark this page for instant access to every form you need.

What’s Included

Federal forms: I-9, W-4, W-2, 941, 940, EEO-1, OSHA, ACA reporting, and more
State portals: New Hire Reporting, Unemployment Insurance, and Workers’ Compensation for all 50 states
Specialized filings: E-Verify, Form 5500, VETS-4212, and other situational requirements

Why This Matters

Using outdated forms causes rejections, penalties, and compliance headaches. This library eliminates guesswork by linking only to official government sources—no third-party downloads, no expired versions.

Important: Not every form applies to every employer. Requirements vary by company size, location, industry, benefits offered, and contractor status. Check official instructions for applicability.

Federal Forms and Filings

This table lists common U.S. federal employment and payroll forms used by employers. Always verify current versions and instructions on official agency websites.

Form Name	Agency	Purpose
EEO-1 Component 1 Report	EEOC	Reports workforce demographics by job category, gender, and race for employers with 100+ employees.
ETA-9035, Labor Condition Application (LCA)	DOL – Employment and Training Administration	Required for employers hiring H-1B, H-1B1, or E-3 visa workers; attests to wage and working conditions.
ETA-9089, Application for Permanent Employment Certification (PERM)	DOL – Employment and Training Administration	Used to sponsor a foreign worker for U.S. permanent residence (green card).
Form 1094-C, Transmittal of Employer-Provided Health Insurance Offer and Coverage Information Returns	IRS	Transmits Form 1095-C filings; summarizes employer-provided health coverage data (ACA).
Form 1095-C, Employer-Provided Health Insurance Offer and Coverage	IRS	Reports health coverage offered to full-time employees for ACA compliance.
Form 300, Log of Work-Related Injuries and Illnesses	OSHA	Records detailed information about each work-related injury and illness.
Form 300A, Summary of Work-Related Injuries and Illnesses	OSHA	Summarizes workplace injuries and illnesses each year; must be posted publicly.
Form 301, Injury and Illness Incident Report	OSHA	Describes each recordable injury or illness in detail; supports the OSHA 300 log.
Form 5500, Annual Return/Report of Employee Benefit Plan	DOL / IRS	Annual filing for benefit plans covered by ERISA (e.g., retirement and health plans).
Form 8027, Employer’s Annual Information Return of Tip Income and Allocated Tips	IRS	Reports tip income for large food and beverage employers.
Form 940, Employer’s Annual Federal Unemployment (FUTA) Tax Return	IRS	Reports annual federal unemployment (FUTA) tax due from employers.
Form 941, Employer’s Quarterly Federal Tax Return	IRS	Reports income tax, Social Security, and Medicare withheld from employee wages.
Form 944, Employer’s Annual Federal Tax Return	IRS	Annual version of Form 941 for small employers with low annual tax liability.
Form I-9, Employment Eligibility Verification	USCIS	Verifies identity and employment authorization for all new employees.
Form SS-4, Application for Employer Identification Number (EIN)	IRS	Used to apply for a federal Employer Identification Number (EIN).
Form W-2, Wage and Tax Statement	IRS / SSA	Reports annual employee wages and tax withholdings.
Form W-3, Transmittal of Wage and Tax Statements	SSA / IRS	Summarizes and transmits W-2 forms to the SSA.
Form W-4, Employee’s Withholding Certificate	IRS	Determines federal income tax withholding for employee paychecks.
VETS-4212 Report	DOL – Veterans’ Employment & Training Service	Reports the number of protected veterans employed by federal contractors/subcontractors.
WH-380-E, Certification of Health Care Provider for Employee’s Serious Health Condition	DOL – Wage and Hour Division	Certifies an employee’s serious health condition under FMLA.
WH-380-F, Certification of Health Care Provider for Family Member’s Serious Health Condition	DOL – Wage and Hour Division	Certifies a family member’s serious health condition for FMLA leave.
WH-381, Notice of Eligibility and Rights & Responsibilities (FMLA)	DOL – Wage and Hour Division	Notifies employees of eligibility and rights under the FMLA.
WH-382, Designation Notice (FMLA)	DOL – Wage and Hour Division	Confirms whether leave is designated as FMLA-protected.

Not legal or tax advice. Requirements vary by employer size, industry, and location. Always confirm with the latest federal and state regulations.

State forms and Filings

This table lists key state-level employer filings for all 50 states and D.C. (New Hire Reporting, Unemployment Insurance, Workers’ Compensation). Links open the official federal/state directories that route to each state’s page; verify current versions and deadlines.

State / District	Form / Filing	State Agency	Purpose / Use
Alabama	New Hire Reporting	Child Support / New Hire Directory	Report new and rehired employees to the state within the required timeframe.
Alabama	Unemployment Insurance – Employer	State UI Agency	Register, file, and pay UI taxes; manage employer UI account.
Alabama	Workers’ Compensation	State Workers’ Comp Office	Employer resources, coverage requirements, and claims information.
Alaska	New Hire Reporting	Child Support / New Hire Directory	Report newly hired and rehired workers to the state directory.
Alaska	Unemployment Insurance – Employer	State UI Agency	Quarterly wage reporting, contributions, and employer UI account access.
Alaska	Workers’ Compensation	State Workers’ Comp Office	Coverage guidance and employer claims administration.
Arizona	New Hire Reporting	Child Support / New Hire Directory	Submit new hire records (electronic or by form) per state rules.
Arizona	Unemployment Insurance – Employer	State UI Agency	Employer UI registration, wage reports, and tax payments.
Arizona	Workers’ Compensation	State Workers’ Comp Office	Employer coverage, reporting obligations, and claims process.
Arkansas	New Hire Reporting	Child Support / New Hire Directory	Report newly hired/rehired employees within statutory deadlines.
Arkansas	Unemployment Insurance – Employer	State UI Agency	Manage UI account; file wage/contribution reports.
Arkansas	Workers’ Compensation	State Workers’ Comp Office	Coverage requirements, notices, and claims handling info.
California	New Hire Reporting	Child Support / New Hire Directory	State portal for reporting new and rehired workers.
California	Unemployment Insurance – Employer	State UI Agency	Register, file, and pay UI taxes; manage employer account.
California	Workers’ Compensation	State Workers’ Comp Office	Employer guidance on coverage and claims processes.
Colorado	New Hire Reporting	Child Support / New Hire Directory	Submit new hire/rehire data to the state directory.
Colorado	Unemployment Insurance – Employer	State UI Agency	Employer UI tax registration, reporting, and payments.
Colorado	Workers’ Compensation	State Workers’ Comp Office	Coverage requirements, compliance, and claims support.
Connecticut	New Hire Reporting	Child Support / New Hire Directory	Report newly hired/rehired employees to the state.
Connecticut	Unemployment Insurance – Employer	State UI Agency	UI tax accounts, quarterly wage reports, and payments.
Connecticut	Workers’ Compensation	State Workers’ Comp Office	Employer obligations and claims procedures.
Delaware	New Hire Reporting	Child Support / New Hire Directory	New hire portal and instructions.
Delaware	Unemployment Insurance – Employer	State UI Agency	Register/file for UI employer taxes and wage reporting.
Delaware	Workers’ Compensation	State Workers’ Comp Office	Employer coverage guidance and claim handling.
District of Columbia	New Hire Reporting	Child Support / New Hire Directory	Report new and rehired employees to the D.C. directory.
District of Columbia	Unemployment Insurance – Employer	D.C. UI Agency	Employer UI account, reporting, and contributions.
District of Columbia	Workers’ Compensation	D.C. Workers’ Comp Office	Coverage/claims information for employers.
Florida	New Hire Reporting	Child Support / New Hire Directory	Portal and instructions for new hire reporting.
Florida	Unemployment Insurance – Employer	State UI Agency	UI tax registration, wage reports, and payments.
Florida	Workers’ Compensation	State Workers’ Comp Office	Employer guidance and claims process.
Georgia	New Hire Reporting	Child Support / New Hire Directory	Report new hires/rehires as required by state law.
Georgia	Unemployment Insurance – Employer	State UI Agency	Manage employer UI taxes and wage filings.
Georgia	Workers’ Compensation	State Workers’ Comp Office	Coverage, notices, and claims administration.
Hawaii	New Hire Reporting	Child Support / New Hire Directory	Report newly hired and rehired employees.
Hawaii	Unemployment Insurance – Employer	State UI Agency	UI registration, wage reporting, and payments.
Hawaii	Workers’ Compensation	State Workers’ Comp Office	Employer responsibilities and claims procedures.
Idaho	New Hire Reporting	Child Support / New Hire Directory	State new hire submission requirements and portal.
Idaho	Unemployment Insurance – Employer	State UI Agency	Employer UI accounts, wage reports, and tax payments.
Idaho	Workers’ Compensation	State Workers’ Comp Office	Coverage rules and employer claim information.
Illinois	New Hire Reporting	Child Support / New Hire Directory	Report newly hired and rehired employees.
Illinois	Unemployment Insurance – Employer	IDES (UI)	Registration, quarterly wage and contribution reporting.
Illinois	Workers’ Compensation	State Workers’ Comp Office	Employer coverage and claims resources.
Iowa	New Hire Reporting	Child Support / New Hire Directory	Submit new hire data to the state directory.
Iowa	Unemployment Insurance – Employer	State UI Agency	Employer UI accounts, wage reporting, and payments.
Iowa	Workers’ Compensation	State Workers’ Comp Office	Coverage requirements and claims info.
Kansas	New Hire Reporting	Child Support / New Hire Directory	Report newly hired/rehired employees.
Kansas	Unemployment Insurance – Employer	State UI Agency	UI tax registration and quarterly wage reporting.
Kansas	Workers’ Compensation	State Workers’ Comp Office	Employer obligations and claims procedures.
Kentucky	New Hire Reporting	Child Support / New Hire Directory	File new hire reports per state law.
Kentucky	Unemployment Insurance – Employer	State UI Agency	Employer UI registration, filing, and payments.
Kentucky	Workers’ Compensation	State Workers’ Comp Office	Coverage and employer claims information.
Louisiana	New Hire Reporting	Child Support / New Hire Directory	Report newly hired and rehired workers.
Louisiana	Unemployment Insurance – Employer	State UI Agency	UI tax/wage reporting and employer account management.
Louisiana	Workers’ Compensation	State Workers’ Comp Office	Employer coverage requirements and claims processes.
Maine	New Hire Reporting	Child Support / New Hire Directory	Report newly hired/rehired employees to the state directory.
Maine	Unemployment Insurance – Employer	State UI Agency	UI employer registration, wage reports, and contributions.
Maine	Workers’ Compensation	State Workers’ Comp Office	Coverage, compliance, and employer claims information.
Maryland	New Hire Reporting	Child Support / New Hire Directory	Submit new hire/rehire data per state timelines.
Maryland	Unemployment Insurance – Employer	State UI Agency	Employer UI registration, filing, and payments.
Maryland	Workers’ Compensation	State Workers’ Comp Office	Employer obligations and claims processes.
Massachusetts	New Hire Reporting	Child Support / New Hire Directory	Report new and rehired employees to the state directory.
Massachusetts	Unemployment Insurance – Employer	State UI Agency	UI tax accounts, quarterly wage reporting, and payments.
Massachusetts	Workers’ Compensation	State Workers’ Comp Office	Coverage rules, notices, and claims administration.
Michigan	New Hire Reporting	Child Support / New Hire Directory	Report new hires and rehires per state requirements.
Michigan	Unemployment Insurance – Employer	State UI Agency	Employer UI registration, wage reporting, and taxes.
Michigan	Workers’ Compensation	State Workers’ Comp Office	Employer coverage and claims resources.
Minnesota	New Hire Reporting	Child Support / New Hire Directory	New hire portal and instructions.
Minnesota	Unemployment Insurance – Employer	State UI Agency	UI employer accounts, filings, and payments.
Minnesota	Workers’ Compensation	State Workers’ Comp Office	Coverage, compliance, and claims procedures.
Mississippi	New Hire Reporting	Child Support / New Hire Directory	Report newly hired/rehired employees.
Mississippi	Unemployment Insurance – Employer	State UI Agency	UI registration, wage reporting, and contributions.
Mississippi	Workers’ Compensation	State Workers’ Comp Office	Employer coverage requirements and claims info.
Missouri	New Hire Reporting	Child Support / New Hire Directory	Submit new hire data to the state directory.
Missouri	Unemployment Insurance – Employer	State UI Agency	Register, file, and pay UI employer taxes.
Missouri	Workers’ Compensation	State Workers’ Comp Office	Coverage rules, notices, and claims guidance.
Montana	New Hire Reporting	Child Support / New Hire Directory	Report newly hired and rehired employees.
Montana	Unemployment Insurance – Employer	State UI Agency	Employer UI account setup, wage reports, and payments.
Montana	Workers’ Compensation	State Workers’ Comp Office	Employer responsibilities and claims procedures.
Nebraska	New Hire Reporting	Child Support / New Hire Directory	New hire/rehire reporting portal and guidance.
Nebraska	Unemployment Insurance – Employer	State UI Agency	UI registration, quarterly wage reporting, and taxes.
Nebraska	Workers’ Compensation	State Workers’ Comp Office	Coverage requirements and employer claims info.
Nevada	New Hire Reporting	Child Support / New Hire Directory	Report new and rehired employees per state deadlines.
Nevada	Unemployment Insurance – Employer	State UI Agency	Employer UI account, wage reporting, and payments.
Nevada	Workers’ Compensation	State Workers’ Comp Office	Coverage, compliance, and claims administration.
New Hampshire	New Hire Reporting	Child Support / New Hire Directory	Report newly hired and rehired workers.
New Hampshire	Unemployment Insurance – Employer	State UI Agency	UI tax registration, wage reports, and contributions.
New Hampshire	Workers’ Compensation	State Workers’ Comp Office	Employer coverage rules and claims guidance.
New Jersey	New Hire Reporting	Child Support / New Hire Directory	State portal for new hire/rehire reporting.
New Jersey	Unemployment Insurance – Employer	State UI Agency	Employer UI accounts, wage reporting, and taxes.
New Jersey	Workers’ Compensation	State Workers’ Comp Office	Employer coverage requirements and claims processes.
New Mexico	New Hire Reporting	Child Support / New Hire Directory	Report newly hired/rehired employees.
New Mexico	Unemployment Insurance – Employer	State UI Agency	UI registration, wage reports, and contributions.
New Mexico	Workers’ Compensation	State Workers’ Comp Office	Coverage, compliance, and employer claims processes.
New York	New Hire Reporting	Child Support / New Hire Directory	Submit new hire data to the state directory.
New York	Unemployment Insurance – Employer	State UI Agency	UI employer accounts, wage reporting, and payments.
New York	Workers’ Compensation	State Workers’ Comp Office	Employer coverage and claims information.
North Carolina	New Hire Reporting	Child Support / New Hire Directory	Report new and rehired employees per state timelines.
North Carolina	Unemployment Insurance – Employer	State UI Agency	UI registration, wage reports, and tax payments.
North Carolina	Workers’ Compensation	State Workers’ Comp Office	Coverage requirements and employer claims processes.
North Dakota	New Hire Reporting	Child Support / New Hire Directory	New hire/rehire reporting portal and instructions.
North Dakota	Unemployment Insurance – Employer	State UI Agency	Employer UI accounts, filings, and contributions.
North Dakota	Workers’ Compensation	State Workers’ Comp Office	Coverage, compliance, and claims information.
Ohio	New Hire Reporting	Child Support / New Hire Directory	Report newly hired and rehired workers.
Ohio	Unemployment Insurance – Employer	State UI Agency	UI registration, wage reporting, and tax payments.
Ohio	Workers’ Compensation	State Workers’ Comp Office	Employer coverage and claims administration.
Oklahoma	New Hire Reporting	Child Support / New Hire Directory	New hire/rehire reporting portal and guidance.
Oklahoma	Unemployment Insurance – Employer	State UI Agency	Employer UI accounts, wage reports, and contributions.
Oklahoma	Workers’ Compensation	State Workers’ Comp Office	Coverage requirements and employer claims info.
Oregon	New Hire Reporting	Child Support / New Hire Directory	Report new and rehired employees per state rules.
Oregon	Unemployment Insurance – Employer	State UI Agency	UI registration, quarterly wage reporting, and contributions.
Oregon	Workers’ Compensation	State Workers’ Comp Office	Employer coverage, compliance, and claims processes.
Pennsylvania	New Hire Reporting	Child Support / New Hire Directory	Submit new hire/rehire data within required timeframes.
Pennsylvania	Unemployment Insurance – Employer	State UI Agency	Employer UI accounts, wage reporting, and taxes.
Pennsylvania	Workers’ Compensation	State Workers’ Comp Office	Coverage rules, notices, and claims administration.
Rhode Island	New Hire Reporting	Child Support / New Hire Directory	Report newly hired/rehired employees to the state directory.
Rhode Island	Unemployment Insurance – Employer	State UI Agency	UI registration, wage reporting, and contributions.
Rhode Island	Workers’ Compensation	State Workers’ Comp Office	Employer coverage requirements and claims processes.
South Carolina	New Hire Reporting	Child Support / New Hire Directory	New hire/rehire reporting portal and guidance.
South Carolina	Unemployment Insurance – Employer	State UI Agency	Employer UI accounts, wage reports, and tax payments.
South Carolina	Workers’ Compensation	State Workers’ Comp Office	Coverage, compliance, and claims administration.
South Dakota	New Hire Reporting	Child Support / New Hire Directory	Report new and rehired employees per state rules.
South Dakota	Unemployment Insurance – Employer	State UI Agency	UI employer registration, wage reporting, and contributions.
South Dakota	Workers’ Compensation	State Workers’ Comp Office	Employer coverage and claims procedures.
Tennessee	New Hire Reporting	Child Support / New Hire Directory	Submit new hire/rehire data to the state directory.
Tennessee	Unemployment Insurance – Employer	State UI Agency	Employer UI registration, filings, and payments.
Tennessee	Workers’ Compensation	State Workers’ Comp Office	Coverage requirements and employer claims info.
Texas	New Hire Reporting	Child Support / New Hire Directory	Report new and rehired employees per state timelines.
Texas	Unemployment Insurance – Employer	State UI Agency	UI registration, wage reporting, and contributions.
Texas	Workers’ Compensation	State Workers’ Comp Office	Employer coverage, compliance, and claims administration.
Utah	New Hire Reporting	Child Support / New Hire Directory	Report newly hired and rehired employees.
Utah	Unemployment Insurance – Employer	State UI Agency	Employer UI accounts, wage reports, and payments.
Utah	Workers’ Compensation	State Workers’ Comp Office	Coverage guidance and employer claims information.
Vermont	New Hire Reporting	Child Support / New Hire Directory	New hire/rehire reporting portal and instructions.
Vermont	Unemployment Insurance – Employer	State UI Agency	UI registration, wage reporting, and contributions.
Vermont	Workers’ Compensation	State Workers’ Comp Office	Employer coverage and claims processes.
Virginia	New Hire Reporting	Child Support / New Hire Directory	Report new and rehired employees to the state directory.
Virginia	Unemployment Insurance – Employer	State UI Agency	Employer UI accounts, wage reporting, and taxes.
Virginia	Workers’ Compensation	State Workers’ Comp Office	Coverage, compliance, and claims administration.
Washington	New Hire Reporting	Child Support / New Hire Directory	Report newly hired/rehired employees per state requirements.
Washington	Unemployment Insurance – Employer	State UI Agency	UI registration, wage reports, and contributions.
Washington	Workers’ Compensation	State Workers’ Comp Office	Employer coverage and claims resources.
West Virginia	New Hire Reporting	Child Support / New Hire Directory	New hire/rehire reporting portal and guidance.
West Virginia	Unemployment Insurance – Employer	State UI Agency	UI employer registration, wage reporting, and payments.
West Virginia	Workers’ Compensation	State Workers’ Comp Office	Coverage requirements and claims administration.
Wisconsin	New Hire Reporting	Child Support / New Hire Directory	Report newly hired/rehired employees per state deadlines.
Wisconsin	Unemployment Insurance – Employer	State UI Agency	Employer UI accounts, wage reporting, and contributions.
Wisconsin	Workers’ Compensation	State Workers’ Comp Office	Coverage, compliance, and claims information.
Wyoming	New Hire Reporting	Child Support / New Hire Directory	Submit new hire/rehire data to the state directory.
Wyoming	Unemployment Insurance – Employer	State UI Agency	UI registration, wage reports, and contributions.
Wyoming	Workers’ Compensation	State Workers’ Comp Office	Employer coverage and claims processes.

Not legal or tax advice. State programs, portals, and forms change frequently; use the state pages linked from these directories to access current forms and deadlines.

Specialized Employer Filings

These forms apply based on specific conditions:

E-Verify – Electronic employment eligibility verification (required for federal contractors and certain states)
Form 1095-C & 1094-C – ACA health coverage reporting (applicable large employers with 50+ FTEs)
Form 5500 Series – Annual reporting for ERISA retirement and health plans
EEO-1 Component 1 – Workforce demographics (employers with 100+ employees, or 50+ with federal contracts)
VETS-4212 – Veteran employment data (federal contractors with contracts of $150,000+)

Compliance Best Practices

Download from official sources only – Use .gov domains to avoid outdated versions
Track your deadlines – Most filings are quarterly or annual; set calendar reminders
Maintain documentation – Keep forms, receipts, and correspondence for required retention periods (typically 3–7 years)
Monitor state changes – UI wage bases, contribution rates, and portals update annually
Verify applicability – Check each form’s instructions for size thresholds and other requirements

Frequently Asked Questions

Which forms does every employer need?

Nearly all employers complete Form I-9 and W-4 at hire, plus quarterly/annual employment tax returns (Form 941 or 944). Other requirements depend on employee count, benefits, industry, and location.

How often do forms change?

Tax forms typically update annually (released in December for the following year). Other forms change when regulations are revised. Always check the revision date on the official form.

What forms and filings are required for remote employees?

You must comply with federal requirements plus the work-state’s New Hire Reporting, Unemployment Insurance, and Workers’ Compensation rules.

Can I file employer forms electronically?

Many forms allow e-filing or e-signatures. Check the official instructions for each form.

Is this list complete?

This library covers the most common federal forms and three core state programs. It is not an exhaustive list. Additional industry-specific or local requirements may apply to your business.

About This Library

All links connect to official federal agencies (IRS, DOL, USCIS, SSA, OSHA) and state government portals. We verify sources regularly but cannot guarantee real-time updates. Always confirm requirements on the linked agency sites.

Disclaimer: This library is for informational purposes only and does not constitute legal, tax, or professional advice. Requirements vary by employer size, location, benefits offered, and contractor status. Consult qualified professionals for guidance specific to your situation.

Keep Compliance Simple & Centralized

Tired of tracking all these forms by hand? The HR Compliance Hub Notion Template keeps every filing, deadline, and policy in one place—no spreadsheets required.

HR Compliance Hub (Notion Template)
$89.99